Create a Lightroom 5 custom import preset to organize photos into year-month (YYYY-MM)

When importing my tens of thousands of photos into Adobe Lightroom 5 for Mac, I wanted to take advantage of import presets to automatically re-organize my photos  chronologically to replace the somewhat haphazard folder structure I had been using for many years.

I wanted the top level folders to be 4 digit year (YYYY), and inside each year I wanted one folder per month, with the year and month in the folder name, but not the date (YYYY-MM) since I don’t need 365 folders per year.

Desired Destination folder: YYYY/YYYY-MM Lightroom’s default import presets for the Destination do not have an option to have just the year and month as a folder name (without the date). It does offer a Destination YYYY/YYYY-MM-DD which is close, but too granular since I don’t need a separate folder for each day. So I want to remove the -DD day portion.

Desired File Renaming: YYYYMMDD-originalname In addition to storing the files in chronological YY-MM folders upon import,  also wanted to Rename the file on import to prefix the filename with the date, for example 20141201-DSCF1000.JPG, which fortunately IS one of the defaults for File Renaming.

Here’s how

I found several forum posts with users wanting to do the same thing, and some very out-of-date posts about editing a file called TranslatedStrings.txt which no longer exists in Lightroom.

The solution in Lightroom 5 turned out to be simple. What I did was select the”File Renaming” and “Destination” defaults closest to what I wanted, saved it as a user preset, then used a text editor to edit the preset file.

Step 1 – Save an almost-right User Preset After clicking Import, on the right pane I selected the two options show below: under Rename Files I chose Date – Filename and under Destination I chose into Subfolder by date with format YYYY/YYYY-MM-DD which gave me something to edit (all I need to do is remove the “-DD” part, as described below.

Then in the bottom Import Preset pane I clicked the popup menu and selected Save current settings as new preset and named the preset MyYYYY_YYYY-MM

lightroommenu

 

Step 2 – Manually edit the new user preset to remove the -DD

Lightroom 5 on the Mac saves the custom user import preset in the location ~/Library/Application Support/Adobe/Lightroom/Import Presets/User Presets and the easiest way to open that folder is in Finder choose Go > Go to folder… then copy/paste that string. Finder will open the folder and you should see the file MyYYYY_YYYY-MM.lrtemplate

Open the file with any plain-text editor Since the extension is not .txt you can’t double-click the file to open a text editor, so right-click the fiel and choose Open with > Other and choose your favorite plain text editor, such as Text Edit.app

Edit the line that says

shootNameFormat = “%Y/%Y-%m-%d”,

to remove the -%d which is the day number so it looks like:

shootNameFormat = “%Y/%Y-%m”,

Simply save the text file. Close Lightroom, then relaunch it.

Click the Import button and in the bottom Import preset pane choose your new preset MyYYYY_YYYY-MM option. When you import files into your catalog it will copy them to the new folder structure.

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