Suppose you’d like to use your Mac to send a couple hundred* customized emails once in a while, importing the recipient’s email + name + other data from a CSV file.
You’d think it would be a piece of cake.
Turns out, Apple Mail is worthless in this respect. Open Office has a built-in mail merge feature but it is poorly documented and horribly designed and works even worse. There is a Mac app called MailMergeApp, but it’s useless if you need to merge data from anything other than your Address Book.
Here’s how to do it using free software, and get it working in a few minutes:
1) Install the Thunderbird email client, at least for the purposes of sending merged-emails. (You don’t have to throw away your favorite email client.) We installed Thunderbird and configured it to use a dedicated outbound email address*.
2) In Thunderbird, open
Tools > Addons and find and install the “Mail Merge” addon.
3) Follow the detailed step-by-step instructions on the Mail Merge webpage.
We particularly like the “send later” feature which creates each email and puts it in your Outbox, so you can make sure it all looks good before you do
File > Send unsent messages
** Note, if you’re sending from a non-bulk-sender account (such as a typical Gmail or Godaddy email address), just keep in mind you probably have a maximum of 250-500 emails you can send per day. *